Visiting Resident Observer

Visiting Resident Observers

This pathway is open to medical residents and clinical trainees from both CGH partner institutions and non-partner insitutions. All applicants must have established a University of Chicago faculty sponsor at the time of their application. Faculty sponsors will not accept "cold call" requests.

The period of observation for Visiting Resident Observers is limited to 30 days. 
Note to applicants: a complete application does not guarantee acceptance or admission. Please do not make travel arrangements until you have received eligibility confirmation from the Center for Global Health and the Graduate Medical Education offices. 
 

Eligibility Requirements

  • Applicant must have a medical degree (i.e. MD or foreign equivalent) 

  • Applicant must currently be enrolled in a foreign graduate medical education program that is listed in the FAIMER International Medical Education Directory (IMED)
  • 
Applicant must have sponsorship from a foreign government or an academic institution listed in the IMED
  • 
Applicant must have a University of Chicago faculty sponsor who agrees to oversee the period of visitation and who will be responsible for guiding and monitoring the resident's training
  • Period of observation is limited to 30 days
  • Application must be received at least 12 weeks in advance of target start date

Application and Approval Process

1. The resident/trainee submits a complete application to the host department at the University of Chicago. It is the responsibility of the faculty sponsor and/or host department to collect all the required documentation from the resident/trainee.
2. Once all application materials have been completed and collected, the host department will submit the application to the Center for Global Health on behalf of the resident/trainee. Applications must be submitted at least 12 weeks in advance of the start date. 
3. CGH will review the application materials. If anything is incomplete, CGH will communicate with the host department - not the applicant - regarding the application. If the application is approved by CGH, we will coordinate with the office of Graduate Medical Education (GME) for a final review and approval. 
4. Once GME issues an official approval letter, CGH will confirm with the faculty sponsor and hosting department, who will communicate with the resident/trainee. 
5. As soon as the applicant is approved, the host department will arrange an appointment for a health screening at the office of Occupational Medicine on behalf of the resident/trainee. This appointment is to take place upon the resident/trainee's arrival to UChicago. Prior to the appointment, the host department should send a copy of the resident/trainee's immunization records to Occupational Medicine who will notify the applicant of any missing tests or immunizations in advance of their arrival. 
6. Upon the applicant's arrival to the University of Chicago, the administrator of the host department will take the applicant to the health screening appointment at Occupational Medicine. The applicant should bring a copy of their approval letter (from GME) and their immunization records. After the health screening appointment, the applicant will need to get their ID badge - this cannot be done until after the health screening appointment. 
7. For the duration of the observership, the resident/trainee will report to the hosting department.

Application Materials - due 12 weeks before proposed start date

Materials are submitted from applicant to host department

1. Visiting Clinical Observer Application Form

2. Curriculum Vitae
 in English
3. Copy of passport identification page and visa

4. Copy of medical license 
in English
5. Letter from dean at home institution that states the individual:
    
  • Has permission to leave (state proposed time frame)

  • Will return to home institution upon completion of project

  • Has language proficiency in English

6. 5-point letter from faculty sponsor that states:
    
  • Name of candidate

  • Proposed start and end dates of training

  • Description of training/mentoring commitment and terms for evaluation

7. Two letters of recommendation

8. Proof of personal health insurance
 in English
9. Copy of immunization records 
in English. The following immunizations/screenings are required to obtain a medical center ID
  • Measles
  • Mumps
  • Rubella
  • Varicella
  • Hepititis B (titers or 3 shots)
  • TB test within 12 months
  • Tdap vaccine within last 10 years
  • Mask fit test must be completed within one year, or can be completed here upon arrival
10. Proof of HIPAA compliance (may be completed upon arrival in USA)
11. TOEFL Score, if not from the British Commonwealth, and proof of English proficiency from Dean of home institution

Host department coordinators: please only send application materials when they are complete.